NSW Greens Community Notice Board

1. Purpose and Scope

This Community Notice Board serves members and supporters of NSW Greens to share information, resources, and opportunities that align with Greens values and benefit our diverse community, including Young Greens members, people with disabilities, elderly members, and those in public housing.

2. Automated Review and Publication Process

2.1 AI-Assisted Moderation System

This Notice Board utilises an AI-enabled backend system to assess submissions against these Terms of Use and NSW Greens policies. The system is designed to:

• Instantly evaluate all submissions upon receipt
• Automatically publish content that clearly meets all terms and criteria
• Flag potentially non-compliant or ambiguous content for human review
• Ensure rapid publication of appropriate community announcements

2.2 Immediate Publication

2.3 Flagged Content Review

Submissions that may not wholly or partly comply with these Terms of Use will be:

• Temporarily withheld from publication
• Flagged for human review by the website administrator or facilitator
• Reviewed within 48-72 hours of submission
• Published, requested for amendment, or declined based on human assessment

2.4 Review Outcomes

Following human review, flagged submissions may be:

• Approved and published: Content meets terms after review
• Published with minor edits: Content published with necessary clarifications or formatting improvements
• Returned for amendment: Submitter contacted with specific required changes
• Declined: Content does not comply with terms; explanation provided to submitter

2.5 Notification to Submitters

Submitters will receive automated confirmation:

• Immediate: Confirmation of submission receipt
• Immediate: Notification if content is automatically published
• Within 48-72 hours: Notification of review outcome for flagged content
• As needed: Requests for amendments or clarification

2.6 Post-Publication Review

Content that is automatically published remains subject to:

• Community reporting of concerns
• Periodic human oversight
• Removal or amendment if issues are identified post-publication
• Retrospective review to improve AI assessment accuracy

3. Content Categories and AI Assessment Criteria

The AI system assesses submissions across various categories. Understanding these helps submitters create content likely to be immediately published.

4. Prohibited Content - Will Not Be Published

4.1 Discriminatory or Harmful Content

• Hate speech or discrimination based on race, ethnicity, religion, gender, sexual orientation, gender identity, disability, age, or other protected attributes
• Content undermining Indigenous sovereignty, rights, or self-determination
• Violence, threats, intimidation, or harassment
• Content endangering children or vulnerable persons
• Promotion of self-harm, eating disorders, or dangerous activities
• Bullying, personal attacks, or defamatory statements
• Racist, sexist, homophobic, transphobic, ableist, or otherwise bigoted content

4.2 Misinformation and Dangerous Content

• Health misinformation (anti-vaccination content, unproven medical treatments)
• Climate change denial or fossil fuel industry propaganda
• Conspiracy theories or deliberate disinformation
• Content posing immediate safety risks
• Instructions for illegal activities, weapons, or dangerous substances
• COVID-19 misinformation or anti-public health content
• Pseudoscience presented as fact

4.3 Politically Inappropriate Content

• Support for parties or candidates fundamentally opposed to Greens values
• Content contradicting NSW Greens constitution or core adopted policies
• Promotion of authoritarian, fascist, or extremist ideologies
• Support for fossil fuel industries, weapons manufacturers, or exploitative industries
• Far-right, white supremacist, or hate group content
• Content supporting discrimination or oppression

4.4 Commercial and Exploitative Content

• Pure commercial advertising or for-profit business promotion
• Multi-level marketing, pyramid schemes, or similar arrangements
• Gambling or betting services
• Payday lending or exploitative financial services
• Cryptocurrency or high-risk investment promotion
• Products or services primarily for profit
• "Get rich quick" schemes
• Content exploiting housing insecurity or financial vulnerability

4.5 Privacy and Legal Violations

• Personal information shared without consent (doxxing)
• Content that could enable stalking or harassment
• Private communications shared publicly without permission
• Copyright or intellectual property violations
• Content violating electoral regulations
• Defamatory or legally problematic statements
• Private addresses or contact details without consent

4.6 Spam and Manipulation

• Duplicate or repetitive postings
• Mass automated submissions
• Misleading titles or "clickbait"
• Chain letters or viral schemes
• Content designed to manipulate engagement
• Obvious spam or irrelevant content

4.7 Inappropriate Sexual Content

• Sexually explicit content
• Content sexualising or endangering minors
• Adult services promotion
• Pornographic material or links
• Sexual harassment or unwanted advances

4.8 Scams and Fraud

• Obvious scam content
• Phishing attempts
• Fraudulent requests for money or information
• Impersonation of organisations or individuals
• Too-good-to-be-true offers
• Requests for gift cards, wire transfers, or cryptocurrency

5. Understanding the AI Assessment

5.1 How the AI System Works

The AI backend assesses submissions by:

• Analysing content against these Terms of Use
• Comparing to NSW Greens policy positions
• Checking for prohibited content patterns
• Evaluating completeness of required information
• Assessing clarity and appropriateness of language
• Identifying potential safety or legal concerns
• Comparing to patterns of previously approved/declined content

5.2 Factors That Support Immediate Publication

Your submission is more likely to be automatically published if you:

• Provide complete, clear information including all required fields
• Include comprehensive accessibility details for events
• Use professional, respectful language
• Submit content clearly aligned with well-known Greens policies
• Represent established, known organisations
• Include verifiable credentials where relevant (WWCC, ethics approval, ABN)
• Follow the format and style guidelines
• Specify clear contact information
• Make your Greens values alignment explicit

5.3 Factors That May Trigger Human Review

Your submission is more likely to be flagged for review if:

• Information is incomplete or ambiguous
• Content touches on sensitive topics requiring judgement
• Organisation or event is unfamiliar to the system
• Credentials or safety information is missing for relevant content
• Language or framing is unclear or potentially concerning
• Content involves vulnerable populations without clear safeguards
• Multiple competing considerations need balancing
• Novel type of announcement not previously seen
• Content requires contextual understanding or nuance

5.4 AI System Limitations

The AI system:

• Is continuously learning and improving based on human review decisions
• May occasionally flag content unnecessarily (false positives)
• May occasionally miss issues requiring review (false negatives - corrected via post-publication review)
• Cannot fully understand complex context or nuance
• Relies on explicit information provided in submission
• Benefits from clear, detailed submissions

6. Tips for Successful Submissions

6.1 Maximising Immediate Publication

To increase likelihood of automatic publication:

Be Complete:

• Fill out all required fields thoroughly
• Include all accessibility information for events
• Provide multiple contact methods
• Specify credentials where relevant
• Include organisational details (ABN, registration)

Be Clear:

• Use plain, straightforward language
• Make Greens values alignment explicit
• Avoid ambiguous or vague descriptions
• Specify exactly what, when, where, who, and how
• Define acronyms or jargon

Be Specific:

• Provide exact dates, times, and locations
• Name specific organisations or groups
• Detail what participants can expect
• Clarify any costs, requirements, or restrictions
• State age-appropriateness explicitly

Be Professional:

• Use respectful, inclusive language
• Maintain a constructive tone
• Avoid inflammatory rhetoric
• Focus on positive framing
• Proofread for clarity and accuracy

Be Transparent:

• Identify yourself and your affiliation
• State organisational backgrounds
• Disclose any financial aspects
• Clarify relationships and partnerships
• Provide accountability mechanisms

6.2 Common Reasons for Flagging

Avoid these common issues that trigger human review:

• Missing accessibility information for events
• Vague event descriptions or purposes
• Unknown organisations without background
• Services involving vulnerable people without credentials
• Financial requests without transparency
• Events with minors but no safeguarding details
• One-on-one services without safety information
• Complex policy positions without clear framing
• Ambiguous alignment with Greens values
• Incomplete contact information

6.3 What to Do If Your Submission Is Flagged

If your submission is flagged for human review:

• Wait for review: Flagged content reviewed within 48-72 hours
• Check email: Look for requests for additional information
• Respond promptly: Quick responses help expedite review
• Provide clarification: Add missing details or credentials
• Be patient: Human review ensures quality and safety
• Don't resubmit: Duplicate submissions create delays

7. Human Review Process

7.1 Administrator/Facilitator Review

When content is flagged, the website administrator or facilitator will:

• Review submission within 48-72 hours
• Assess against full Terms of Use and NSW Greens policies
• Consider context, nuance, and community benefit
• Make final determination on publication
• Contact submitter if amendments needed
• Provide clear explanation if content declined

7.2 Review Authority

Human reviewers are authorised to:

• Approve flagged content for immediate publication
• Request specific amendments or additional information
• Make minor edits for clarity or formatting
• Decline submissions that violate terms
• Consult with NSW Greens policy committees or leadership on complex cases
• Remove published content if issues identified post-publication
• Issue warnings or restrict posting privileges for violations

7.3 Complex Cases

For particularly complex or sensitive submissions:

• May be referred to NSW Greens leadership
• Relevant policy committees may be consulted
• Extended review time may be required (submitter will be notified)
• Additional verification may be requested
• Legal advice may be sought if necessary

8. Post-Publication Monitoring

8.1 Community Reporting

All published content remains subject to:

• Community member reporting of concerns
• Regular human oversight and spot-checking
• Retrospective review for quality assurance
• Removal or amendment if problems identified

8.2 How to Report Concerns

If you see published content that concerns you:

• Use the "Report" button on the listing (if available)
• Email concerns to [designated email]
• Provide specific concerns and which terms may be violated
• Include the listing title/reference number
• Reports reviewed within 24-48 hours

8.3 Continuous Improvement

The AI system improves through:

• Human reviewer decisions informing algorithm training
• Community feedback on published content
• Regular audits of AI decisions
• Updates to reflect new patterns and issues
• Periodic review of Terms of Use effectiveness

9. Special Considerations for Vulnerable Groups

9.1 Content Involving Minors

Will typically be flagged for human review to verify:

• Working With Children Check (WWCC) numbers for organisers
• Clear supervision and safeguarding protocols
• Parental consent processes where applicable
• Age-appropriate content and activities
• Compliance with child protection legislation

To maximise immediate publication:

• Include WWCC numbers prominently
• Detail supervision arrangements explicitly
• State age ranges clearly (e.g., "18+ only" or "suitable for 12-16 with guardian")
• Describe safeguarding policies
• Provide parent/guardian contact protocols

9.2 Content Affecting People with Disabilities

Will typically be flagged if accessibility information is incomplete

To maximise immediate publication:

Provide comprehensive accessibility information including wheelchair accessibility, gender-neutral bathrooms, Auslan interpretation, hearing loops, quiet spaces, accessible parking and public transport, service animal policy, seating availability, fragrance-free requests, accessible formats, dietary accommodations, and content warnings where relevant.

9.3 Content Affecting Elderly Community Members

To maximise immediate publication:

• Use clear, jargon-free language
• Provide multiple contact methods (not digital-only)
• Specify any assistance available
• Show respect for autonomy and dignity
• Ensure age-friendly formatting
• Include details about transport or mobility assistance if relevant

9.4 Content Affecting Public Housing Residents

To maximise immediate publication:

• Respect resident privacy and dignity
• Avoid stigmatising language or assumptions
• Make clear this is resident-led or has resident consultation
• Connect to established housing rights organisations
• Be sensitive to intersecting vulnerabilities
• Avoid identifying specific buildings unless resident-authorised

10. Submission Requirements

10.1 Mandatory Information for All Submissions

All submissions must include:

• Title: Clear, descriptive headline (maximum 80 characters)
• Description: Full details of announcement (maximum 400 words)
• Category: Select appropriate content category
• Submitter Details: Name, email, phone (optional), NSW Greens membership number (if applicable)
• Contact Information: At least two contact methods for community members
• Publication Period: Start and end dates

10.2 Event-Specific Required Information

For all events, additionally include:

• Date and time (start and end)
• Specific location with full street address
• Registration requirements (if any)
• Cost (state "Free" if no cost)
• Age restrictions or suitability
• Capacity limits (if applicable)

Accessibility Information (MANDATORY):

10.3 Additional Requirements by Content Type

Depending on your submission type, you may need to provide:

• Services: Provider credentials, ABN, organisational background, safeguarding policies
• Campaigns: Evidence for claims, NSW Greens policy alignment, action details
• Employment: Organisation details, compensation information, application process
• Research: Ethics approval number, privacy policy, data handling
• Fundraising: Purpose of funds, accountability measures, tax-deductibility status
• Third-Party Organisations: Full legal name, ABN, mission statement, values alignment

11. Format and Style Guidelines

11.1 Language and Tone

Use:

• Plain English, accessible language
• Active voice where possible
• Gender-inclusive language (they/them as singular)
• Person-first or identity-first language as appropriate
• Current, respectful terminology for all communities
• Respectful, constructive tone

Avoid:

• Jargon without explanation
• Ableist language (e.g., "crazy," "lame," "blind to")
• Gendered assumptions (e.g., "guys," "mankind")
• Stigmatising language about any group
• ALL CAPS (except acronyms)
• Excessive exclamation marks
• Cultural appropriation or insensitive imagery

11.2 Indigenous Cultural Protocols

When content relates to First Nations peoples:

• Use correct nation names (not generic terms)
• Capitalise Indigenous, Aboriginal, Torres Strait Islander, First Nations
• Acknowledge sovereignty was never ceded
• Respect cultural sensitivities and protocols
• Use current terminology (not outdated terms)
• If sharing Indigenous knowledge, ensure appropriate permission
• Acknowledge Traditional Custodians when referencing specific lands

11.3 Images and Attachments

If including images or documents:

• Images: Alt text REQUIRED, maximum 2MB, JPG/PNG/GIF formats, proper rights/licence, no identifying photos of children without consent
• Documents: PDF format, maximum 5MB, accessible (searchable text), alt text for embedded images

12. Accessibility Commitment

12.1 Digital Accessibility Standards

The Notice Board strives to meet WCAG 2.1 AA standards:

• Screen reader compatibility
• Keyboard navigation
• Sufficient colour contrast
• Resisable text without loss of function
• Clear heading structure and navigation
• Descriptive link text (not "click here")
• Captions and transcripts for multimedia

12.2 Event Accessibility Requirements

As per NSW Greens disability justice policies:

• Accessibility information is mandatory for all events
• Organisers must proactively consider access needs
• "Access on request" is insufficient - proactive inclusion required
• Consultation with disability community encouraged
• Feedback mechanism for accessibility concerns must be available

12.3 Reporting Accessibility Barriers

Report accessibility issues:

• Email: [accessibility email]
• Phone: [number with TTY/relay service information]
• Alternative formats available on request
• Feedback welcomed and used for continuous improvement

13. Privacy and Data Protection

13.1 Information Collection and Use

What we collect: Submitter contact details, content of announcements, IP addresses and timestamps, communication between submitters and administrators

How we use it: To process and publish submissions, contact submitters, improve AI system, enforce Terms, respond to concerns, system security

Who can see it: Administrators and authorised facilitators, NSW Greens personnel with legitimate need, published content is publicly visible

13.2 Data Retention

• Published announcements: visible until expiry, archived for 24 months
• Declined submissions: retained for 12 months
• System logs: retained for 6 months
• Personal data: deleted per retention schedule unless required by law

13.3 Your Rights

• Request copy of your submitted data
• Request correction of inaccurate data
• Request deletion (subject to legitimate retention requirements)
• Withdraw submissions before publication
• Request removal of published content (subject to review)

13.4 Compliance

Data handling complies with Privacy Act 1988 (Cth), Australian Privacy Principles, NSW privacy legislation, and NSW Greens privacy policy.

14. Intellectual Property

14.1 Your Content Rights

• You retain copyright in your original content
• By submitting, you grant NSW Greens a non-exclusive, royalty-free licence to publish, promote, archive, and make minor edits to your content

14.2 Your Responsibilities

You must have rights to any content you submit, obtain permission for quotes or images from others, provide proper attribution, not infringe IP rights, and not impersonate others.

14.3 NSW Greens Intellectual Property

NSW Greens logos, branding, and trademarks remain property of the party. Appropriate use of Greens branding in submissions is welcomed. Misrepresentation or unauthorised commercial use is prohibited.

15. Liability and Disclaimers

15.1 Content Accuracy

15.2 Automated Publication Disclaimer

15.3 Third-Party Disclaimer

NSW Greens is not responsible for: Third-party events, services, or activities; quality, safety, or outcomes; disputes with providers; cancellations or changes; financial transactions; external websites.

Users should: Exercise caution, verify details independently, understand NSW Greens is a listing platform not a guarantor.

15.4 Endorsement Disclaimer

Publication does NOT constitute: Full endorsement of all methods or views, guarantee of quality or legitimacy, legal/financial advice, verification of credentials, partnership with NSW Greens (unless stated).

It indicates only: Content meets Terms, aligns with Greens values, likely community benefit, no obvious safety concerns identified.

15.5 Limitation of Liability

16. Code of Conduct

16.1 Expected Behaviour

All participants should act consistently with NSW Greens values, treat others with respect, communicate honestly, honour commitments, and engage in good faith.

16.2 Unacceptable Behaviour

Violations include harassment, discrimination, dishonesty, exploitation of vulnerable people, privacy violations, disruptive participation, repeated inappropriate submissions, and circumventing moderation.

16.3 Consequences for Violations

Depending on severity, may result in content removal, warnings, temporary or permanent bans, referral to NSW Greens dispute resolution, or law enforcement referral.

16.4 Appeals Process

Appeal moderation decisions within 14 days by contacting [appeals email]. Include original submission, decision received, and appeal rationale. Appeals reviewed within 7-10 business days. Final escalation to NSW Greens designated officer/committee available.

16.5 Reporting Concerns

Report published content concerns via "Report" button or email to [designated email]. Include listing reference, specific concerns, and relevant Terms sections. Reports reviewed within 24-48 hours.

17. Relationship to NSW Greens Policies

17.1 Policy Framework

This Notice Board operates consistent with:

• NSW Greens Constitution
• NSW Greens Policy Platform
• Specific policies on climate action, social justice, First Nations justice, disability justice, workers' rights, housing, LGBTIQA+ rights, refugee rights, peace, grassroots democracy, public services, and community

17.2 Values Alignment

Content is assessed against four Greens pillars:

1. Ecological Sustainability: Environmental protection, climate action, sustainable living
2. Social Justice: Equity, human rights, addressing inequality and discrimination
3. Grassroots Democracy: Participatory decision-making, community empowerment, transparency
4. Peace and Non-Violence: Conflict resolution, demilitarisation, international cooperation

17.3 Policy Updates

Terms reviewed when NSW Greens policies substantially updated. AI system updated to reflect new positions. Submitters notified if policy changes impact pending submissions.

18. Community Standards and Culture

18.1 Inclusive and Respectful Communication

Promote: Welcoming tone, recognition of diverse experiences, intersectional understanding, cultural humility, assumption of good faith, constructive feedback.

Avoid: Gatekeeping, insider jargon without explanation, dismissiveness, performative politics.

18.2 Constructive Engagement

Encouraged: Solutions-focused content, collaboration, bridge-building, learning orientation, accountability, both/and thinking, long-term relationship building.

Discouraged: Divisiveness, personal attacks, bad faith assumptions, circular firing squads, short-term thinking.

18.3 Grassroots Democracy in Practice

Content should reflect bottom-up approaches, participatory decision-making, transparency, accessible participation, recognition of lived experience, centring affected communities, and "nothing about us without us".

18.4 Solidarity and Movement Building

The Notice Board should facilitate connection between campaigns, coalition building, intergenerational collaboration, skill sharing, mutual aid, long-term organising, and sustainable activism.

19. Technical and System Information

19.1 AI System Transparency

How the AI works: Natural language processing, pattern matching, policy comparison, risk assessment, completeness checking, learning from human decisions.

What AI can do: Rapidly identify compliance/violations, process 24/7, maintain consistency.

What AI cannot do: Fully understand context, exercise human judgement on complex cases, replace community values.

Continuous improvement: Updated based on human review, regular audits, community feedback, bias detection, transparency reports.

19.2 System Availability

• 24/7 for submissions and viewing
• Automated publication immediate upon AI approval
• Human review available business hours
• Flagged submissions reviewed within 48-72 hours

19.3 Browser Compatibility

Supported browsers: Chrome, Firefox, Safari, Edge (current and previous versions). Screen reader compatible, keyboard navigation supported, mobile responsive.

19.4 Data Security

Security measures include encrypted transmission (HTTPS), secure infrastructure, regular updates, access controls, backup systems. Keep credentials confidential, report security concerns, don't share sensitive information publicly.

20. Contact Information

20.1 Submissions

• Online form: [URL]
• Email: [submissions email]
• Phone assistance: [number]

20.2 Moderation Questions

• Email: [moderation email]
• Response within 48-72 hours
• For urgent events: mark "URGENT" in subject

20.3 Appeals

• Email: [appeals email]
• Include original submission, decision, rationale
• Response within 7-10 business days

20.4 Content Reports

• Click "Report" button or email [reports email]
• Include listing reference, concerns, relevant Terms sections
• Reviewed within 24-48 hours

20.5 Accessibility Support

• Email: [accessibility email]
• Phone: [number] (TTY/relay: [relay number])
• Alternative formats available on request

20.6 Privacy Requests

• Email: [privacy email]
• Include name, nature of request, verification information
• Response within 30 days

20.7 Technical Support

• Email: [tech support email]
• Include problem description, browser/device info, screenshots
• Response within 2-3 business days

20.8 General Inquiries

• Email: [general email]
• Phone: [general number]
• Office: [address and hours]

20.9 NSW Greens General Contact

• Website: [NSW Greens website]
• Email: [NSW Greens general email]
• Phone: [NSW Greens general number]

20.10 Feedback

• Feedback form: [URL]
• Email: [feedback email]
• Suggestions welcome

21. Amendments and Review

21.1 Changes to Terms

NSW Greens reserves right to amend these Terms. Major changes require approval by NSW Greens State Council/relevant body. Minor updates may be made by designated officers. Version control maintained.

21.2 Notification of Changes

Users notified via Notice Board announcement, email to recent submitters, member communications, social media. Minimum 14 days notice before substantive changes (where practicable). Continued use constitutes acceptance.

21.3 Regular Review Schedule

Terms reviewed annually, following policy changes, after AI updates, in response to issues, based on feedback, following legal changes.

21.4 Community Input

Feedback welcomed on improving Terms, identifying gaps, reporting issues, suggesting improvements. Contact: [feedback email]

22. Acknowledgements

22.1 Acknowledgement of Country

22.2 Accessibility Commitment Statement

NSW Greens is committed to ensuring this Notice Board is accessible to all community members, including people with disabilities. We strive to meet WCAG 2.1 AA standards and continuously improve based on feedback. We recognise accessibility is about genuine inclusion and removing participation barriers. "Nothing about us without us" - we are guided by the disability community.

22.3 Acknowledgement of Diversity

This Notice Board serves young people, elderly members, people with disabilities, public housing residents, LGBTIQA+ community, culturally diverse communities, First Nations peoples, people experiencing disadvantage, regional communities, and people with different digital literacy levels. We commit to meeting varied needs and ongoing improvement.

23. Governing Law

These Terms are governed by the laws of New South Wales, Australia.

Jurisdiction

NSW courts have jurisdiction. NSW Greens dispute resolution processes apply where relevant. Australian Consumer Law protections apply.

Disputes

Good faith negotiation encouraged first. NSW Greens dispute resolution procedures available. Legal action as last resort.

Severability

If any provision found invalid, it will be limited to minimum extent necessary. Remaining provisions remain in force. Overall intent preserved.

Entire Agreement

These Terms constitute entire agreement between submitters/users and NSW Greens regarding the Notice Board, superseding prior agreements.

Version History

• Version 1.0 - 24 December 2025 - Initial Terms of Use created with AI-assisted moderation system